Hiring chairs and tables for an event is only part of the process. The rented items still need to get from the rental company or storage location to the venue, often within a specific setup window.
Chair and table rental with dispatch combines the rental arrangement with transportation, making it easier for event planners, families, businesses and rental companies to move seating equipment to weddings, birthdays, meetings and other events.
What Can Be Dispatched?
Depending on the event, a rental order may include:
- Plastic chairs
- Chiavari and banquet chairs
- VIP and decorative chairs
- Round tables
- Rectangular banquet tables
- Cocktail tables
- Folding tables and chairs
- Table covers and related accessories
The number and type of items determine the vehicle and loading space required.
Getting Chairs and Tables to the Venue
A large event can require hundreds of chairs and several tables. Moving them in a personal vehicle may not be practical, particularly when the rental company is far from the venue.
Dispatch allows the equipment to be collected from the supplier and transported directly to the event location. For larger orders, the loading arrangement should account for the quantity, size and weight of the furniture.
Delivery Timing Matters
Chairs and tables usually need to arrive before guests begin arriving. The event planner may also need time to arrange the seating, add table covers and complete the venue decoration.
In busy cities such as Lagos, dispatch should account for traffic, venue access and loading time. Providing the required setup time rather than only the event start time helps the logistics team plan the delivery properly.
Chair and Table Dispatch for Weddings
Weddings can involve large seating requirements, including guest chairs, dining tables, head tables and VIP seating.
The delivery team should have the correct venue address and a contact person available to direct the unloading. If the venue is inside an estate, hotel or event centre, any gate or access instructions should also be provided.
Handling Rental Furniture During Transport
Rental chairs and tables should be loaded securely to reduce scratches, breakage and unnecessary movement.
Chairs can be stacked where appropriate, while folding or detachable tables should be secured properly. Decorative or fragile furniture may require additional protection during transportation.
The condition of the items should also be checked before dispatch and after collection, especially when the rental company is handling a large inventory.
Same-Day Chair and Table Dispatch
Last-minute event arrangements sometimes require additional seating. An organiser may realise that more guests are attending or that extra tables are needed.
Same-day dispatch may be possible depending on inventory, distance, traffic and vehicle availability. Giving the logistics provider the quantity and destination immediately helps determine the appropriate transportation arrangement.
How Travo.ng Can Support Chair and Table Logistics
Travo.ng can help coordinate the transportation of rented chairs, tables and other event equipment between rental companies, warehouses, homes and event venues.
This can support event planners and rental businesses handling deliveries across Lagos and other Nigerian locations. The dispatch plan can be based on the quantity of furniture, pickup location, venue access and required arrival time.
For events involving several suppliers, coordinated dispatch can also help ensure that seating arrives alongside other essential equipment.
What to Confirm Before Dispatch
Before sending a chair and table rental order, confirm:
- Number and type of chairs
- Number and size of tables
- Pickup location
- Event venue
- Required arrival and setup time
- Contact person at the venue
- Vehicle access and unloading point
- Whether setup is required
- Collection time after the event
Proper dispatch planning helps rental companies protect their equipment while giving event organisers a smoother setup process.
